REGULAR MEETING, GENOA TOWN BOARD
JANUARY 08, 2003
The Meeting was called to order at 7:30 P.M.
Salute To The Flag
PRESENT:
Supervisor Richard Harrison
Town Clerk Karen Shields
Councilperson Lorie Fessenden
Councilman Ronald Marshall
Councilman Kenneth Manzari
Councilman Dale Sellen
Highway Superintendent David Powers
ABSENT:
Water Control David Reeves
OTHERS PRESENT:
Hans Pecher, Karen Keppel and Donald Slocum
APPROVAL OF MINUTES OF PREVIOUS MEETINGS:
December 11 and December 26, 2002
Motion by Manzari
2nd Fessenden
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
CLERKS REPORT December 2002
Motion to approve by Marshall
2nd Fessenden
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
BUILDING AND GROUNDS
Ron Marhall will contact some contractors in the town. Because it is less than
$10,000.00 it will not have to be put out for bids.
PROGRAMS AND GRANTS:
Lori talked to Gail Fisher who is the Regional Director of Grants. Gail will send a
couple of grant applications for the records room shelving update.
CODE ENFORCEMENT:
Wayne Smith says we have to change gas line to install heater in assessor's office and to
finish off the basement of the Town Hall.
HIGHWAY REPOST:
Plowing snow. Rich and David Powers are working on procedure to follow when the highway
or resident of the town are working on road repairs or drainage under road repairs.
WATER REPORT:
David Reeves was plowing and there was no report. Rich had talked to David Reeves
earlier and he has said everything was going well in the water department.
ASSESSORS UPDATE:
Letter received 1-05-03 from Ed Smith stating that Jay Franklin could not do the property
update. We will accept this letter as nature of operations. Scott Snyder will coordinate
land values and Tom Goodblood will contract pricing assessment values.
Motion by Marshall
2nd Sellen
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
Bills for 1-08-03
G-001-G-007 for $ 5,261.16
H-145-H-150 for $ 813.31
WO-111-WO-115 for $ 1,104.70
Total Disbursements $ 7,179.17
Approval of Bills for 1-8-03:
Motion by Fessenden
2nd Marshall
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
Adjustments to 12-26-03 bills were $2.00 to Department of Health and decrease from $39.00
to $36.00 for clarity connect.
OLD BUSINESS:
Letter from Lynn O'Dell on set back rules and well adjustments. The Board will read this
letter and act on it at the February 12, 2003 meeting.
VERIFICATIOINS, APPOINTMENTS, AND RESOLUTIONS
CONSIDERED BY THE TOWN OF GENOA TOWN BOARD JANUARY 8TH, 2003
OFFICERS AND EMPLOYEES:
- Oaths of Office - The Town Clerk will verify that all newly elected town
officials have been sworn in.
- Official Undertakings - The Supervisor will verify that all elected
officials are properly bonded.
- Vacancies and appointments:
a. Highway Superintendent - David Powers, two year term expiring 12/31/03
b. Deputy Supervisor - Ronald Marshall, one year term expiring 12/31/03*
c. Assessing Board of review - four year terms
Secretary to the Board of Review - vacant position
Dan McGarr - term expires 09/30/04
Lorin Correll - term expires 09/30/05
Charles Volbrecht - Term Expires 09/30/06*
d. Deputy Highway Superintendent - Vacant position
e. Registrar of Vital Statistics - Karen Shields - two year term expiring 12/31/03
f. Town Historian - Grayson Mitchell - one year term expiring 12/31/03 *
g. Assessor - H. Kay Dougherty - six year term expiring 12/31/07
h. Secretary to the Water Department - Roberta Reeves - one year term expiring
12/31/03*
i. Receiver of Taxes - Karen Shields- two year term expiring 12/31/03
j. Dog Enumeration Officer - Vacant position
k. Town Bookkeeper - Francis Mitchell - one year term expiring 12/31/03*
l. Code Enforcement Officer - Wayne Smith - one year term expiring 12/31/03*
m. Deputy Code Enforcement Officer - Kenneth Manzari one year term expiring 12/31/03*
n. Secretary to the Supervisor - Vacant position
o. Town Payroll Officer - Francis Mitchell - one year term expiring 12/31/03*
p. Town Budget Officer - Richard Harrison - one year term expiring 12/31/03*
q. Custodian of the Voting Machines - Gene Reynolds - one year term expiring
12/31/03*
r. Deputy Town Clerk - Vacant position
s. Animal Control Officer - Carl Collier - appointed until replaced by contract or mutual
agreement
t. Justice Court Clerk - Virginia Conner - one year term expiring 12/31/03*
Motion to accept by Marshall
2nd by Sellen
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
* DENOTES THAT BOARD ACTION IS REQUIRED
4. Town Clerk Verifications
The clerk will verify that the State Department of Audit and Control, Office of Real
Property Service and the County Clerk have or will receive a notice of appointments.
The Clerk verifies that all notifications have been made.
5. Salaries
a. Supervisor - $7000.00 - prorated monthly but paid annually with the final payroll of
the year - plus individual health insurance
b. b. Town Clerk/Collector $9000.00 - prorated and paid monthly - plus individual health
insurance
c. Assessor - $9.00 per parcel on actual parcel count as determined by the
certified tax roll but approximating 1300 parcels - prorated
monthly
d. Highway Superintendent - $36,000 annual salary prorated by-weekly
e. Councilperson - $600.00 per year paid annually with individual health
insurance or
as requested $3000.00 per year prorated monthly but paid annually
Motion by Manzari
2nd by Marshall
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
f. Town Justice - $7032.00 annual salary prorated monthly
g. Secretary to the Supervisor - Vacant position
h. Member of the Board of Review - $75.00 annual salary paid the final payroll of the
year
i. Chairman of the Board of Review - $100.00 annual salary paid the final payroll of the
year
j. Secretary to the Board of Review - $35.00 annual salary paid the final payroll of the
year
Motion by Fessenden
2nd by Sellen
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
k. Budget Director - $200.00annual salary paid the final payroll of the year
l. Town Bookkeeper - $3500.00 annual salary prorated monthly
m. Town Payroll Officer - $2000.00 annual salary prorated monthly
n. Registrar of Vital Statistics - $10.00 per service as received by the Supervisor
o. Highway Employees - $12.48 per hour for a forty-hour week with time and one-half for
over 40 hours. Paid on a by-weekly basis
Motion by Marshall
2nd by Fessenden
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
p. Election Inspectors - $6.00 per hour with time and one-half for all time over 8 hours.
Paid the first payroll after the election without standard deductions
q. Custodian of the Voting Machines - $50.00 for each primary and $100.00 for a general
election. Paid the first payroll after the election
r. Water personal - Highway rate of pay while working for the highway department and
highway rate of pay plus .50 cents while working for the water department
s. Secretary to the Water Department - $50.00 per year paid with the final payroll of the
year plus individual health insurance
t. Deputy Code Enforcement Officer - $30.00 per signatory
Motion by Fessenden
2nd by Marshall
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
u. Temporary Highway Employees - $10.00 per hour
v. Dog enumeration Officer - $1.00 per dog plus mileage at the town reimbursement
rate
w. Code Enforcement Officer - $7000.00 annual salary prorated monthly
x. Dog Control Officer - $2400.00 annual salary paid as billed on a monthly basis
y. Justice Clerk - $50.00 annual salary paid with the final payroll of the year
Motion by Sellen
2nd by Manzari
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
- Mileage
Any elected or appointed town official or town employee who uses a private vehicle in
performing official duties of the town may be reimbursed at the rate of .30 cents per
mile. A mileage log may be required
- Health Insurance -
According to the Medical Plan for 2003. Retired, currently elected or appointed
officials who desire
Health Insurance coverage under the town plan may purchase the coverage that they
desire if coverage
Is not offered by the town
- Retirement - As mandated by the New York State and Local Retirement
System
Motion by Manzari
2nd by Marshall
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
9. Benefits for full-time Highway and Water Employees
a. Clothing allowance - $200.00 per year per employee
b. Holidays - Eight paid holidays per year - New Years Day, Memorial Day, July 4th, Labor
Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day
c. Vacation - One weeks vacation after one full year of service, two weeks vacation after
two years of service to continue to year 10 of service - year 11 to15 add one additional
vacation day to a maximum of 15 days per year. Vacation is not accumulative
d. Sick Time - Six (6) sick days per year are allowed. Two days per year may be
accumulated with no maximum
e. Disability Insurance - will be carried on all full time employees
f. Health Insurance is provided for all full time employees
g. Personal Time - 16hours as needed
Motion by Marshall
2nd by Manzari
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
TOWN BOARD and FISCAL
1. Rules of Procedure - Resolve that the town board continue with the practice of using
the rules as outlined in the Town Law Manual until such time as the majority of the town
board feels more specific rules are needed
2. Town Board Meetings - Resolved that the regular meetings of the Genoa Town Board shall
be held at the Genoa Town Hall - 1000 Bartnick Road on the second Wednesday of each month
and shall be convened at 7:30pm
3. Official Newspaper - Resolved that the Moravia Register and/or the Auburn Citizen
shall be designated the official newspaper of the town for all legal notices and the
Scottmans Moravia Area Shopper may be used for non-legal announcements
4. Highway Agreement - Resolved that the Genoa Town Board enter into an agreement with
the Highway Superintendent of the town with respect to the expenditures of Highway monies
for the repair and improvement of town roads
5. Official Repositories - Resolve that the official repository for the Town
Clerk/Collector and the Justice of the Peace shall be the Cayuga Lake National Bank and
for the Supervisor at his discretion a local bank of his choice that is most favorable to
town needs or requirements
6. Investment Policy - Resolve that the Supervisor invest any available funds, consistent
with town obligations, in a timely manner, and in such a manner as to accrue the largest
practical return for the town and still comply with the requirements of New York
State
7. Purchases of the Highway Superintendent - Resolved that the Highway Superintendent be
authorized to spend up to $6000.00 in aggregate from the Highway Department budget
without prior approval of the board
8. Purchases by other Town Employees or Officials - Resolve that any purchases in excess
of $1000.00 receive prior town board approval. Emergency purchases in excess of $1000.00
may be authorized by the Supervisor or in his absence the Deputy Supervisor
9. Public Utilities and Monthly Services - Resolve that all utilities and monthly
installment contracts made by the board may be paid without the formality of the audit
process
10. Returned Check - Resolved that any check rendered to the town and returned for any
reason may be charged a redemption fee of $25.00
11. Second Signatory - Resolved that the Deputy Supervisor be empowered to sign checks in
the absence of and/or at the request of the Supervisor
Motion by Marshall
2nd by Fessenden
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
Adjourned at 8:50 pm
Motion by Marshall
2nd Sellen
Manzari-aye
Harrison-aye
Fessenden-aye
Marshall-aye
Sellen-aye
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